What Box Shows Gross Income on W2 Form?

What Box Shows Gross Income On W2 form? It’s Box 1, labeled “Wages, tips, other compensation,” on the W-2 form, which provides a comprehensive summary of your earnings and deductions for the year. At income-partners.net, we understand that navigating tax forms can be confusing. Knowing which box to look at can simplify your tax preparation and financial planning and that’s why we’re dedicated to providing clear, actionable information to empower you. Let’s get familiar with W-2, income tax withholding, and gross earnings.

1. Understanding the W-2 Form

The W-2 form, officially titled the “Wage and Tax Statement,” is a crucial document for employees in the United States. This form, received annually from your employer, provides a detailed summary of your earnings and the taxes withheld from your paychecks throughout the year. Understanding the various boxes on the W-2 is essential for accurate tax filing and financial planning.

1.1. Purpose of the W-2 Form

The primary purpose of the W-2 form is to report an employee’s annual wages and the amount of taxes withheld from their paychecks. This information is used by both the employee and the IRS (Internal Revenue Service) to file income tax returns accurately. The W-2 form ensures that employees pay the correct amount of taxes and receive any applicable refunds or credits.

1.2. Key Components of the W-2 Form

The W-2 form is divided into several boxes, each containing specific information about your earnings and taxes. Here’s a breakdown of the key components:

Box a: Employee’s Social Security Number: Your unique Social Security number (SSN), used for identification purposes.
Boxes b: Employer Identification Number (EIN): The unique identification number assigned to your employer by the IRS.
Boxes c: Employer’s Name, Address, and Zip Code: The official name and address of your employer.
Boxes e: Employee’s Name, Address, and Zip Code: Your name and address as recorded by your employer.
Box 1: Wages, Tips, Other Compensation: This is your total taxable wages for federal income tax purposes. It includes your regular wages, bonuses, tips, and other taxable compensation.
Box 2: Federal Income Tax Withheld: The total amount of federal income tax withheld from your paychecks during the year.
Box 3: Social Security Wages: The amount of your income subject to Social Security tax.
Box 4: Social Security Tax Withheld: The total amount of Social Security tax withheld from your paychecks.
Box 5: Medicare Wages and Tips: The amount of your income subject to Medicare tax.
Box 6: Medicare Tax Withheld: The total amount of Medicare tax withheld from your paychecks.
Box 7: Social Security Tips: This applies to employees who receive tips as part of their income.
Box 8: Allocated Tips: Tips allocated to you by your employer.
Box 9: This box is generally blank and not used.
Box 10: Dependent Care Benefits: Any amount reimbursed for dependent care expenses through a flexible spending account.
Box 11: Nonqualified Plans: Distributions from nonqualified deferred compensation plans.
Box 12: This box contains various codes and amounts related to specific deductions and benefits, such as retirement plan contributions, health savings account (HSA) contributions, and more.
Box 13: Checkboxes indicating whether you are a statutory employee, a participant in a retirement plan, or if third-party sick pay was included in Box 1.
Box 14: Other: This box may contain additional information, such as state disability insurance taxes withheld or other items not reported elsewhere on the form.
Boxes 15-20: State and Local Tax Information: These boxes report state and local income taxes withheld, as well as the state and locality names.

1.3. Importance of Accurate W-2 Information

Ensuring that the information on your W-2 form is accurate is crucial for several reasons:

Accurate Tax Filing: The IRS uses the information on your W-2 to verify the income and taxes you report on your tax return. Discrepancies can lead to delays in processing your return or even an audit.
Avoiding Penalties: Filing your tax return with incorrect information can result in penalties and interest charges from the IRS.
Receiving Proper Refunds or Credits: Accurate W-2 information ensures that you receive any tax refunds or credits you are entitled to.
Financial Planning: The W-2 provides a clear overview of your earnings and taxes, which is essential for budgeting, saving, and other financial planning activities.

By understanding the purpose and key components of the W-2 form, you can better manage your taxes and financial affairs. Always review your W-2 carefully and address any discrepancies with your employer as soon as possible to ensure accurate tax filing.

2. Identifying Gross Income on the W-2 Form

When examining your W-2 form, the box that reveals your gross income is Box 1: Wages, Tips, Other Compensation. This is a critical figure for understanding your taxable income for the year and is the starting point for calculating your federal income tax liability.

2.1. What Box 1 Represents

Box 1 of the W-2 form encapsulates your total taxable wages, tips, and other forms of compensation received from your employer during the calendar year. This amount includes, but is not limited to:

Regular Wages or Salary: The standard compensation you receive for your work.
Bonuses: Additional payments based on performance or other criteria.
Tips: Income received from customers for services provided.
Taxable Fringe Benefits: Benefits provided by your employer that are considered taxable income, such as the value of group-term life insurance coverage exceeding $50,000.
Stock Options: Income from the exercise of stock options, if applicable.
Other Taxable Compensation: Any other form of compensation that is subject to federal income tax.

2.2. How Gross Income Is Calculated

The amount reported in Box 1 is calculated by taking your total earnings before any deductions and then subtracting certain pre-tax deductions. Here’s a detailed breakdown of the calculation:

Start with Total Gross Earnings: This is the sum of all wages, salaries, bonuses, tips, and other compensation before any deductions.
Subtract Pre-Tax Deductions: Common pre-tax deductions that are subtracted from your gross earnings include:
- Health Insurance Premiums: The amount you pay for health, dental, and vision insurance.
- Retirement Plan Contributions: Contributions to 401(k), 403(b), or other qualified retirement plans.
- Flexible Spending Account (FSA) Contributions: Contributions to accounts for medical or dependent care expenses.
- Health Savings Account (HSA) Contributions: Contributions to a savings account used for healthcare expenses.
- Commuting Benefits: Pre-tax deductions for transportation costs, such as parking or public transit.
Add Taxable Benefits: Some benefits are taxable and must be added back to the calculation:
- Group-Term Life Insurance: The value of employer-provided life insurance coverage exceeding $50,000.
- Taxable Moving Expenses: Reimbursements for moving expenses that meet certain criteria.

Formula:

Gross Income (Box 1) = Total Gross Earnings - Pre-Tax Deductions + Taxable Benefits

2.3. Example Scenario

Let’s consider an example to illustrate how gross income is calculated for Box 1:

Total Gross Earnings: $75,000
Pre-Tax Deductions:
- Health Insurance Premiums: $5,000
- 401(k) Contributions: $7,500
- FSA Contributions: $2,500
Taxable Benefits:
- Group-Term Life Insurance (over $50,000): $500

Calculation:

Gross Income (Box 1) = $75,000 - ($5,000 + $7,500 + $2,500) + $500

Gross Income (Box 1) = $75,000 - $15,000 + $500

Gross Income (Box 1) = $60,500

In this scenario, the amount reported in Box 1 of the W-2 form would be $60,500.

2.4. Common Discrepancies and How to Address Them

Sometimes, the amount in Box 1 might not match your expected gross income. Here are common reasons for discrepancies and how to address them:

Incorrect Pre-Tax Deductions: Double-check your pay stubs to ensure that all pre-tax deductions are accurately reflected. If there are errors, contact your employer’s payroll department to correct them.
Omission of Taxable Benefits: Make sure that all taxable benefits, such as the value of group-term life insurance, are included in your gross income calculation.
Clerical Errors: In rare cases, there might be clerical errors in your W-2 form. Review the form carefully, and if you find any mistakes, contact your employer immediately to request a corrected W-2 (Form W-2c).

By understanding what Box 1 represents and how it is calculated, you can ensure that your W-2 form accurately reflects your gross income. This is essential for filing your taxes correctly and making informed financial decisions. If you notice any discrepancies, promptly address them with your employer to avoid potential issues with the IRS.

3. Understanding Other Important Boxes on the W-2 Form

While Box 1 is crucial for identifying your gross income, other boxes on the W-2 form provide essential details about your taxes and benefits. Understanding these boxes can help you accurately file your tax return and manage your financial planning.

3.1. Box 2: Federal Income Tax Withheld

Box 2 indicates the total amount of federal income tax withheld from your paychecks throughout the year. This is the amount your employer has already sent to the IRS on your behalf.

Importance: This amount is directly credited against your total federal income tax liability. When you file your tax return, the amount in Box 2 is subtracted from your total tax owed. If the amount withheld is more than your tax liability, you will receive a refund. If it’s less, you will owe additional taxes.
Example: If Box 2 shows $8,000, this means $8,000 has been withheld from your paychecks for federal income taxes.

3.2. Boxes 3 and 4: Social Security Wages and Tax Withheld

Box 3 (Social Security Wages): This is the amount of your income subject to Social Security tax. There is a wage base limit each year; once you reach that limit, no further Social Security tax is withheld.
Box 4 (Social Security Tax Withheld): This is the total amount of Social Security tax withheld from your paychecks. The Social Security tax rate is 6.2% of your wages up to the annual wage base limit.
Importance: These boxes are used to calculate your Social Security tax liability. The Social Security tax you pay contributes to the Social Security benefits you may receive in retirement.
Example: If Box 3 shows $147,000 (the wage base limit for 2022) and Box 4 shows $9,114, this means 6.2% of your wages up to $147,000 was withheld for Social Security taxes.

3.3. Boxes 5 and 6: Medicare Wages and Tax Withheld

Box 5 (Medicare Wages and Tips): This is the amount of your income subject to Medicare tax. There is no wage base limit for Medicare taxes.
Box 6 (Medicare Tax Withheld): This is the total amount of Medicare tax withheld from your paychecks. The Medicare tax rate is 1.45% of your wages.
Importance: These boxes are used to calculate your Medicare tax liability. The Medicare tax you pay contributes to the Medicare benefits you may receive for healthcare.
Example: If Box 5 shows $80,000 and Box 6 shows $1,160, this means 1.45% of your wages was withheld for Medicare taxes.

3.4. Box 12: Codes and Amounts

Box 12 contains various codes and amounts that provide additional information about specific deductions and benefits. Some common codes include:

Code D: Elective deferrals to a 401(k) plan.
Code E: Elective deferrals to a 403(b) plan.
Code DD: Cost of employer-sponsored health coverage.
Code W: Employer contributions to a health savings account (HSA).
Importance: The amounts and codes in Box 12 are essential for reporting certain deductions and credits on your tax return. For example, contributions to a 401(k) plan (Code D) are deductible, reducing your taxable income.
Example: If Box 12 shows Code D with an amount of $10,000, this means you contributed $10,000 to a 401(k) plan, which can be deducted from your taxable income.

3.5. Box 13: Retirement Plan

Box 13 includes a checkbox that indicates whether you were a participant in a retirement plan at any time during the year.

Importance: This box affects your eligibility to deduct contributions to a traditional IRA (Individual Retirement Account). If the “Retirement plan” box is checked, your ability to deduct IRA contributions may be limited, depending on your income and filing status.
Example: If the “Retirement plan” box is checked, and your income is above a certain threshold, you may not be able to deduct your traditional IRA contributions.

3.6. Box 14: Other

Box 14 is used by employers to report any other information that is not reported elsewhere on the W-2 form. This might include items such as state disability insurance taxes withheld, union dues, or other deductions.

Importance: The information in Box 14 can be relevant for claiming certain deductions or credits on your tax return.
Example: If Box 14 shows “State Disability Insurance” with an amount of $300, this means you paid $300 in state disability insurance taxes, which may be deductible depending on your state’s tax laws.

Understanding these additional boxes on the W-2 form is essential for accurate tax filing. Each box provides specific information that can impact your tax liability and eligibility for various deductions and credits. Always review your W-2 carefully and consult with a tax professional if you have any questions or concerns.

4. Common Scenarios Affecting Gross Income on the W-2 Form

Several factors can influence the gross income reported in Box 1 of your W-2 form. Understanding these scenarios can help you anticipate and verify the accuracy of your W-2.

4.1. Bonuses and Commissions

Bonuses and commissions are common forms of compensation that are included in your gross income. These amounts are subject to federal income tax, Social Security tax, and Medicare tax.

How They Affect Gross Income: Bonuses and commissions increase your total gross earnings, which directly affects the amount reported in Box 1 of your W-2 form.
Example: If you receive a base salary of $60,000 and a bonus of $5,000, your total gross earnings before deductions would be $65,000. This amount, minus any pre-tax deductions, would be reported in Box 1.

4.2. Stock Options and Employee Stock Purchase Plans (ESPPs)

Stock options and ESPPs can provide significant income but also require careful tax planning.

Stock Options: When you exercise stock options, the difference between the market price of the stock and the price you paid (the “bargain element”) is considered taxable income. This income is included in your gross income for the year.
Employee Stock Purchase Plans (ESPPs): If your company offers an ESPP, you may purchase company stock at a discounted price. The difference between the fair market value of the stock and the discounted price is taxable income.
How They Affect Gross Income: The taxable income from stock options and ESPPs is included in Box 1 of your W-2 form.
Example: If you exercise stock options and realize a $10,000 gain, this amount will be added to your gross income and reported in Box 1.

4.3. Taxable Fringe Benefits

Taxable fringe benefits are non-cash benefits provided by your employer that are considered taxable income.

Common Taxable Fringe Benefits:
- Group-Term Life Insurance (over $50,000): The cost of employer-provided life insurance coverage exceeding $50,000 is taxable income.
- Personal Use of Company Car: If you use a company car for personal purposes, the value of that use is taxable income.
- Dependent Care Assistance: Amounts paid by your employer for dependent care assistance over a certain limit may be taxable.
How They Affect Gross Income: The value of taxable fringe benefits is included in your gross income and reported in Box 1 of your W-2 form.
Example: If the value of your group-term life insurance coverage over $50,000 is $500, this amount will be added to your gross income and reported in Box 1.

4.4. Reimbursements and Allowances

Reimbursements and allowances can be either taxable or non-taxable, depending on the circumstances.

Non-Taxable Reimbursements: Reimbursements for business expenses that meet IRS requirements (e.g., substantiated travel expenses) are not considered taxable income.
Taxable Reimbursements: Allowances or reimbursements that do not meet IRS requirements (e.g., unsubstantiated expenses) are considered taxable income.
How They Affect Gross Income: Taxable reimbursements and allowances are included in your gross income and reported in Box 1 of your W-2 form.
Example: If you receive a $1,000 allowance for travel expenses but do not provide receipts to substantiate the expenses, the $1,000 will be considered taxable income and included in Box 1.

4.5. Impact of Mid-Year Changes

Significant changes during the tax year, such as job changes or changes in withholding, can impact the gross income and taxes reported on your W-2 form.

Job Changes: If you change jobs during the year, you will receive a W-2 form from each employer. The Box 1 amount on each W-2 will reflect the income earned from that employer during the period of employment.
Changes in Withholding: Adjustments to your W-4 form (Employee’s Withholding Certificate) can change the amount of federal income tax withheld from your paychecks. If you increase your withholding, the amount in Box 2 will increase, but your gross income (Box 1) will remain the same.
How They Affect Gross Income: Job changes and changes in withholding do not directly change your gross income but can affect the amount of taxes withheld.
Example: If you switch jobs mid-year and earn $30,000 from your first employer and $40,000 from your second employer, you will receive two W-2 forms with Box 1 amounts of $30,000 and $40,000, respectively.

Understanding these common scenarios can help you better interpret your W-2 form and ensure its accuracy. Always review your W-2 carefully and consult with a tax professional if you have any questions or concerns.

5. How to Verify the Accuracy of Your W-2 Form

Ensuring the accuracy of your W-2 form is crucial for filing your taxes correctly and avoiding potential issues with the IRS. Here’s a step-by-step guide to help you verify your W-2 form:

5.1. Step 1: Collect All Relevant Documents

Before you begin, gather all the necessary documents to compare with your W-2 form:

Pay Stubs: Collect all your pay stubs for the year. These will provide a detailed breakdown of your earnings and deductions for each pay period.
Previous Year’s Tax Return: Having a copy of last year’s tax return can help you compare your income and tax withholdings from year to year.
W-4 Form: Review the W-4 form you submitted to your employer to ensure your withholding allowances are correct.
Records of Benefits and Deductions: Keep records of any benefits or deductions, such as health insurance premiums, retirement contributions, and FSA contributions, to verify the amounts reported on your W-2.

5.2. Step 2: Review Basic Information

Start by checking the basic information on your W-2 form:

Name and Social Security Number: Ensure your name and Social Security number are correct. Errors in these details can cause issues with the IRS.
Employer Information: Verify that your employer’s name, address, and Employer Identification Number (EIN) are accurate.
Address: Confirm that your address is current. While an incorrect address does not necessarily require a corrected W-2, it’s important for future correspondence.

5.3. Step 3: Verify Gross Income (Box 1)

Compare the amount in Box 1 (Wages, tips, other compensation) with your pay stubs:

Calculate Total Gross Earnings: Sum up your gross earnings from all your pay stubs for the year.
Subtract Pre-Tax Deductions: Subtract the total pre-tax deductions (e.g., health insurance premiums, retirement contributions, FSA contributions) from your total gross earnings.
Add Taxable Benefits: Add any taxable benefits, such as the value of group-term life insurance coverage over $50,000, to the result.
Compare with Box 1: The final amount should match the amount reported in Box 1 of your W-2 form.

If there are discrepancies, review your pay stubs and benefits records to identify the source of the error.

5.4. Step 4: Check Tax Withholdings (Boxes 2, 4, and 6)

Verify the amounts withheld for federal income tax, Social Security tax, and Medicare tax:

Box 2 (Federal Income Tax Withheld): Review your pay stubs to ensure the total federal income tax withheld matches the amount reported in Box 2.
Box 4 (Social Security Tax Withheld): Calculate 6.2% of your Social Security wages (up to the annual wage base limit) and compare it to the amount in Box 4.
Box 6 (Medicare Tax Withheld): Calculate 1.45% of your Medicare wages and compare it to the amount in Box 6.

If there are significant discrepancies, review your pay stubs and W-4 form to determine if there were any errors in your withholding calculations.

5.5. Step 5: Review Box 12 for Accuracy

Carefully review the codes and amounts in Box 12, as they can impact your eligibility for certain deductions and credits:

Common Codes: Verify that the amounts reported for common codes such as 401(k) contributions (Code D), 403(b) contributions (Code E), and HSA contributions (Code W) match your records.
Review Documentation: Check your benefits statements and contribution records to ensure the amounts in Box 12 are accurate.

5.6. Step 6: Address Any Discrepancies

If you find any discrepancies while verifying your W-2 form, take the following steps:

Contact Your Employer: Contact your employer’s payroll department as soon as possible to report the errors and request a corrected W-2 form (Form W-2c).
Provide Documentation: Provide your employer with any relevant documentation, such as pay stubs or benefits statements, to support your claim.
Keep Records: Keep a record of all communication with your employer, as well as copies of your original and corrected W-2 forms.

5.7. Step 7: File Your Taxes with the Corrected Form

Once you receive the corrected W-2 form (Form W-2c) from your employer, use it to file your tax return. Do not file your tax return until you have the corrected form to ensure accurate reporting.

By following these steps, you can verify the accuracy of your W-2 form and ensure that you file your taxes correctly. Accurate W-2 information is essential for avoiding potential issues with the IRS and maximizing any tax refunds or credits you are entitled to. If you have any questions or concerns, consult with a tax professional for assistance.

6. What To Do If Your W-2 Form Is Incorrect

Receiving an incorrect W-2 form can be stressful, but it’s essential to address the issue promptly to avoid potential tax complications. Here’s a step-by-step guide on what to do if you discover errors on your W-2 form:

6.1. Step 1: Identify the Errors

Carefully review your W-2 form and identify the specific errors. Common errors include:

Incorrect Name or Social Security Number: These errors can cause significant issues with the IRS.
Incorrect Employer Information: Errors in the employer’s name, address, or EIN can also cause problems.
Incorrect Wages (Box 1): Discrepancies in the reported wages can affect your tax liability.
Incorrect Tax Withholdings (Boxes 2, 4, and 6): Errors in the amounts withheld for federal income tax, Social Security tax, or Medicare tax can lead to inaccurate tax calculations.
Incorrect Box 12 Codes or Amounts: Errors in Box 12 can affect your eligibility for certain deductions and credits.

6.2. Step 2: Contact Your Employer’s Payroll Department

The first step in correcting your W-2 form is to contact your employer’s payroll department. Explain the errors you’ve identified and provide them with any supporting documentation, such as pay stubs or benefits statements.

Communication Tips:
- Be polite and professional in your communication.
- Clearly explain the errors you’ve found.
- Provide specific details and documentation to support your claim.
- Keep a record of all communication with your employer, including dates, names, and the content of your conversations.

6.3. Step 3: Request a Corrected W-2 Form (Form W-2c)

Ask your employer to issue a corrected W-2 form, which is officially known as Form W-2c (Corrected Wage and Tax Statement). Your employer will need to file Form W-2c with the IRS and provide you with a copy.

Employer Responsibilities:
- Your employer is legally obligated to correct any errors on your W-2 form.
- The IRS requires employers to file Form W-2c as soon as they become aware of an error.
- Employers may need to adjust their payroll records and tax filings to correct the errors.

6.4. Step 4: Wait for the Corrected W-2 Form (Form W-2c)

After you’ve requested a corrected W-2 form, you’ll need to wait for your employer to process and issue the form. The processing time can vary depending on your employer’s payroll procedures.

Follow-Up:
- If you haven’t received the corrected W-2 form within a reasonable time (e.g., a few weeks), follow up with your employer’s payroll department to check on the status.
- Keep a record of your follow-up attempts.

6.5. Step 5: File Your Taxes with the Corrected Form

Once you receive the corrected W-2 form (Form W-2c), use it to file your tax return. Do not file your tax return until you have the corrected form to ensure accurate reporting.

If You’ve Already Filed:
- If you’ve already filed your tax return with the incorrect W-2 form, you’ll need to file an amended tax return (Form 1040-X) to correct the errors.
- Include a copy of the corrected W-2 form (Form W-2c) with your amended tax return.

6.6. Step 6: Keep Copies of All Documents

Keep copies of all documents related to the W-2 correction process, including:

Original W-2 form
Corrected W-2 form (Form W-2c)
Pay stubs
Benefits statements
Communication records with your employer
Amended tax return (if applicable)

These documents will be helpful if the IRS has any questions or if you need to refer to them in the future.

6.7. Step 7: Seek Professional Assistance If Needed

If you’re having difficulty getting your employer to correct your W-2 form, or if you’re unsure how to proceed, seek professional assistance from a tax advisor or accountant.

Tax Advisor Benefits:
- A tax advisor can help you understand your rights and responsibilities.
- They can communicate with your employer on your behalf.
- They can help you file an amended tax return if necessary.
- They can represent you in any dealings with the IRS.

By following these steps, you can effectively address errors on your W-2 form and ensure that you file your taxes accurately. Addressing errors promptly can help you avoid potential penalties and interest charges from the IRS.

7. Frequently Asked Questions (FAQ) About Gross Income on W-2 Forms

7.1. What is the difference between gross income and taxable income?

Gross income is your total earnings before any deductions, while taxable income is the amount of your income that is subject to federal income tax. Taxable income is calculated by subtracting certain deductions and exemptions from your gross income.

7.2. Why doesn’t the amount in Box 1 of my W-2 match my total gross earnings on my last pay stub of the year?

The amount in Box 1 represents your federal taxable wages, which is calculated by subtracting pre-tax deductions (such as health insurance premiums, retirement contributions, and FSA contributions) from your gross earnings.

7.3. What should I do if the address on my W-2 form is incorrect?

While an incorrect address does not necessarily require a corrected W-2 form, it’s important to ensure that your employer has your correct address for future correspondence. Update your address with your employer’s HR or payroll department.

7.4. Are all days worked in December included in my current year’s W-2 form?

For tax reporting purposes, wages are reported when they are paid rather than when they are earned. Any December days worked and not actually paid in that month are considered earnings in the next year.

7.5. My salary is higher this year than last, yet my W-2 earnings are lower this year. What could be the issue?

Several factors could cause this, including:

Changes in Pre-Tax Deductions: Ensure that your pre-tax deductions (e.g., health insurance, retirement) have not changed significantly from one year to the next.
Bonuses: Check to see if you received any bonus in the prior year that would have increased your total gross pay. If you did not receive a bonus in the current year, it would appear that you earned less despite having a higher base salary.

7.6. How do I know if I contributed to a retirement plan?

Check Box 13 on your W-2 form. If the “Retirement plan” box is checked, you were a participant in a retirement plan at some point during the year. Also, review Box 12 for codes such as D (401(k) contributions) or E (403(b) contributions).

7.7. What is Box 14 used for on the W-2 form?

7.8. What do the codes in Box 12 of my W-2 form mean?

Box 12 contains various codes and amounts that provide additional information about specific deductions and benefits. Common codes include:

Code D: Elective deferrals to a 401(k) plan
Code E: Elective deferrals to a 403(b) plan
Code DD: Cost of employer-sponsored health coverage
Code W: Employer contributions to a health savings account (HSA)

7.9. Can I access my W-2 form online?

Many employers offer electronic access to W-2 forms through employee self-service portals. Check with your employer’s HR or payroll department to see if this option is available.

7.10. What should I do if I don’t receive my W-2 form by the end of January?

Employers are required to send out W-2 forms by January 31 each year. If you haven’t received your W-2 form by mid-February, contact your employer’s payroll department to inquire about its status. If you still don’t receive it, you can contact the IRS for assistance.

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